Volunteers

 

Thank you for your interest in volunteering for the Island Fantasy Ball Volunteers are essential to run our event and make it a success. There are many volunteer positions that must be filled. We provide training & written instructions to each volunteer. Our volunteers find that volunteering is both rewarding and enjoyable.

2016 IFB Volunteer Form

 

IFB Volunteer Positions

 

1) Set up The Tables Chairs Signs Banners & Such

 

Friday afternoon/evening, some lifting of heavy objects such as tables is required

 

2) Set up The Decor for the Table Place Settings/Center Pieces

 

Friday afternoon/evening

 

3) Table Cleanup

 

Saturday Night after the event

 

4) Take Down The Tables Chairs Signs Banners & Such

 

Sunday afternoon/evening, some lifting of heavy objects such as tables is required

 

5) Take Down The Decor for the Table Place Settings/Center Pieces

 

Sunday afternoon/evening

 

6) Ticket Checkers

 

Ensure each guest including competitors seeking entry to the event must produce either a valid admission ticket or re-entry pass.

 

7) Door Admission Control

 

Assist ticket checkers during peak times. Usher guests within the ballroom. Monitor and enforce seating, food and beverage, photography and video taping, entry and exit policies.

 

8) Program Seller

 

Sell programs at a designated table and/or by circulating amongst guests.

 

9) Bar Ticket Seller

 

Saturday evening

 

10) Host/Hostess

 

Shop for food on Friday. Prepare and Serve food on Saturday and Sunday at various times to the Judges on the stage; the volunteers in the volunteers room and the invited couples in the change room beside the stage. A shopping list and serving times will be provided.

 

11) Driver

 

Valid Driver’s License & a clean, reliable insured vehicle required

 

12) Registration Assistant

 

Assistant to the Registrar including registration of couples and collection of deposit for competitor numbers. Liaising with Marshalling and Stage Manager as to cancellations, additions and no shows.

 

13) Marshaller

 

Organize and perform proper head counts of competitors for each competition round/heat. Liaising with Stage Manager and Registrar to determine the addition or cancellation of rounds/heats. This position is appropriate for very experienced competition volunteers or ex-competitors only.

 

14) Stage Assistant

 

Assistant to the stage manager including running of competition or showcase related errands at the request of the stage manager or MC. Maintain alertness to the needs of the stage manager and MC at all times.

 

Volunteer shifts vary in length from four hours to all day long. However, this varies according to the position; and can be tailored to an individual’s needs if necessary. Your volunteer coordinator will work with you.

 

We have included a Frequently Asked Question section below. If you wish to enquire further about volunteering for Island Fantasy Ball, please contact the Volunteer Coordinator at Volunteers@IslandFantasyBall.com

 

Frequently Asked Questions

 

Do I need a ticket to be a volunteer?

 

You do not have to have a ticket for the time that you are volunteering. However, if you want to attend the Island Fantasy Ball at any other time, you must buy a ticket for that time. Note that due to very limited space, volunteers are not given seat tickets and are not guaranteed to see any events. Most volunteers do not work inside the ballroom.

 

Is there a dress code for volunteers?

 

Yes. A suit and tie or semi formal for the men and semi-formal wear for ladies is sufficient.

 

Can I drop in at the Island Fantasy Ball and help out without registering as a volunteer?

 

No. We require all volunteers to register and provide certain information about their expertise and experience before the event. While we are grateful for all assistance, please let us know in advance if you can help.

 

What do I do if I register as a volunteer but find I cannot make it?

 

Please endeavor to do your utmost to fulfill any volunteer commitments you make as our event depends on our volunteers. In the case that you cannot do so inform the Volunteer Coordinator as soon as possible by email to Volunteers@IslandFantasyBall.com

 

What if I want to help but I do not want to miss any of the dancing?

 

You might want to volunteer for Positions 1-5 Setup and Take down which do not occur during the dancing portion of the event.

 

Will I get the position I request?

 

The Volunteer Coordinator will try to place you in the position you request. However, the position you are given depends on a number of factors, including how early you register as a volunteer, the availability of the position you requested, your previous experience and any special skills you have. If you are placed in a position you did not request, you will be contacted to obtain your consent.